Speaking up is hard to do
Every leader faces the challenge of getting others to participate in team meetings. Regardless of whether the meetings are occurring in person or over the phone, the common pattern finds the same few folks speaking up while others remain silent.
Full participation in groups is important. Eliciting diverse ideas and divergent views from everyone contributes to better decisions and ideas. Decisions are more likely to receive commitment and be executed when everyone feels they are heard and have had influence in the process.
As a result, creating greater participation should be a goal for every team. This article does a good job of outlining the two primary barriers to group participation: personality and position. Read more here
Here are just a few of our thoughts for how to increase participation in your team meetings.
As a leader you can:
- Be aware. Recognizing the barriers to participation can increase your patience and encourage you to create the right environment for participation.
- Don’t try to always be the smartest person in the room. If the team believes you are always going to come up with the right answer they are less likely to offer up their ideas.
- Develop group norms that encourage participation in your meetings.
- Manage your responses. Don’t shut down people’s ideas or negatively label them too quickly. Find the positive and build on them to encourage future participation.
- Let people prepare beforehand. With well formed ideas and thoughts the likelihood of their participation will increase.
- Watch for the differences between introverts and extroverts. Extroverts are typically more comfortable speaking up before they have thoughts fully formed. Introverts tend to wait until they have clear and well formed ideas before speaking up.
As a participant you can:
- Here again, awareness is the first step. Know that at least a few others in the group are probably thinking the same thing, hopefully this knowledge can can ease your apprehension to speak up.
- Don’t over react. Avoid clamming up after you offer up a comment or idea that is received by blank faces. Instead, default to a more positive explanation, “I must have said something meaningful and everyone is still considering my ideas.”
- Remember no one knows your job and your experiences better than you do. As a result, you will always have something valuable to offer.
- Keep in mind that the best way to have a good idea is to have a lot of ideas built upon each other. When you offer something to the group you never know where it will eventually end up.